Minutes from the PARSEME SC meeting

per video-conference

Victoria, Cvetana, Albert Gatt (on behalf of Mike), Adam, Manfred, Pavel, Yannick, Agata

Miriam unavailable

17 January 2014

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1. BUDGET PROGRESS REPORT
- Year 1 (June 2013 - May 2014) planned budget: 161,400 €
- Budget spent in 2013: 46,038 €, remaining for Jan-May 2014: 114,114 €
- we have largely underspent our 2013 budget
- we can reimburse at least 60-80 people for Athens and 25 for Gothenburg

2. POSTER SUBMISSIONS FOR ATHENS
- we admit all 43 submissions as posters
- we encourage 2 late submissions by Gosse Bouma (WG4) and Monika Czerepowicka (WG1)
- we refuse all other late submissions (if any)
- we organize 2 poster sessions instead of one, so that the presenters can also see other posters; we mix the WGs within one session
- after the meeting we upload the posters + abstracts online
- for the following calls we insist on the necessity of putting glosses and translations of the examples
- notifications are sent to the authors by the WG leaders (according to the "primary" WG the poster was submitted for); each notification reminds the authors that at least one author should register at the attendance poll (http://doodle.com/cprdb5cyrqueiet6)

3. HOTELS IN ATHENS
- the SC agrees to lower the hotel reimbursement rates - proposal: 95 € per person per night (Divani Hotel 80 €, Herodion 70 €, Philippos 55 €), MC can send objections until next Monday
- priority should be given to Divani booking  (25 rooms at least must be booked if the conference rooms are to be offered for free)

4. WG BRAINSTORMING SESSIONS
- WG4 - Victoria will think about contacting potential presenters (2-3) who have MWEs annotations in their treebanks to show some examples; this should trigger a discussion
- WG3 - Mike and Albert have already invited 2 presenters to speak about the "hybrid" nature of linguistic processing
- WG2 - Yannick is still uncertain about the scope of WG2 wrt. WG1 and WG3; he finds it difficult to trigger a discussion in this WG; in a later bilateral discussion we mentioned possible presenters, and also the possibility of a common session with WG2 (showing concrete examples of a grammar and a MWE in a lexicon and how both collaborate) 
- WG1 - Manfred does not plan particular invited presentations; the people present at the session should be enough to provide examples and trigger a discussion

5. WME-EACL WORKSHOP
- an invited speaker is needed, maybe from the Construction Grammar?
- the workshop is the last event in the budget year; the number of the reimbursed people can be decided on the basis of the remaining budget
- reimbursement policy: presenters of the special track session, ESRs, Action members, other COST relevant country members, no formal PARSEME membership required because of budget availability
- proposed application procedure:
	° candidates send their name, country, affiliation, ESR status, scientific interests and achievements related to MWEs and/or parsing (several sentences)
	° to whom ? (MC chair? SC?)
	° deadline: 28 February (notification of paper acceptance: 20 February)
	° validating reimbursement applications (when? by whom?)
	° notification: 10 March (when the number of participants to Athens in known) or 21 March (when the Athens spent budget is more or less known)

6. 2015 TRAINING SCHOOL IN PRAGUE
- the proposal is still valid (dates: 5-9 January, or 12-16 January 2015)
- an MC vote will be done at the MC meeting in Athens
- after that we'll start working on the contents of the courses

7. STSMs
- the pending proposal (by Piotr Sikora) to be discussed per email

8. WEBSITE:
- a HowToGuide is ready (see attached file), it will also be uploaded on the website
- the WG leaders may now fill in the WG data 
	° a short description of the WG at http://typo.uni-konstanz.de/parseme/index.php/organization/working-groups
	° a separate new page for each WG, similar to http://typo.uni-konstanz.de/parseme/index.php/2-general/51-wg-1-lexicon-grammar-interface
- the list of members filled in automatically with the data sent to WG leaders will be hard to achieve; a static (regularly updated) list is probably necessary

9. NEXT MEETING
- Athens, probably on Tuesday 11/03 PM

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Undiscussed issue:
10. WG PROGRESS REPORT
	° WG2 and WG4 vice-leaders
	° WG wiki spaces
	° coordinating parseme-wg and parseme-all lists

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TO DO:

All:
- if you know an expert of the Construction Grammar that could be an invited speaker at the MWE workshop, send a contact to Agata

WG leaders:
- by Wednesday (22 Jan): sent out the notifications about the poster submissions (including the 2 late submissions), remind about the attendance poll (http://doodle.com/cprdb5cyrqueiet6)
- within a month: Victoria, Mike and Yannick - fill in the contents of the webpages on WGs

Agata:
- in Athens: ask the poster authors for the poster files and short abstracts
- discuss (partly per email and partly in Athens) the MWE-EACL workshop reimbursement applications
- discuss the reorganization of the website STSM pages with Cvetana and Maike
- find a solution for the members' list