PARSEME SC meeting per video-conference Manfred, Adam, Cvetana, Victoria, Jakub (replacing Yannick), Veronika, Mike, Agata absent: Miriam, Yannick http://fm.ea-tel.eu/fm/733564-37638 (the meeting is registered and can be replayed at the same address) 20 June 2014 2 p.m. - 3:30 p.m. 1. Poster selection for Haifa 30 submissions arrived before the deadline, 1 arrived 5 minutes after the deadline and we accept it - WG4 - all submissions are accepted - WG3 - decision postponed till Monday - WG2 - all submissions are accepted but one: Jakub is the author of one of the posters - his abstract will be evaluated by Mike - WG1 - all posters but one are accepted; the poster by Mandravickaite & Krilavicius is not OK for WG1, its secondary WG is WG3 - Mike will evaluate it Summary: - all posters for WG1, WG2 and WG4 except the one by Jakub and the one by Mandravickaite & Krilavicius are accepted - Mike evaluates all submissions to WG3 + the one by Jakub + the one by Mandravickaite & Krilavicius (by Monday) - Beata sends out notifications after Mike's decision - Beata collects the email addresses of the submitters and puts them on the Google Drive (https://docs.google.com/spreadsheets/d/1QJk-eoSA8FjiWprUx4le-ybvM3LMi2BkcB8shPTqmNA/edit#gid=0) - the WG leaders send comments (about possible enhancements) to some abstract authors (if any) - as in Athens Agata asks the authors to send the corrected abstracts if they should appear on the website 2. Preparation of the 3rd general meeting in Haifa in September 2014 - The general schedule is OK (Monday a.m. in the big hall for plenary meetings; Monday p.m. and Tuesday a.m. another building with smaller rooms; Tuesday p.m. back to the big hall) - Agata: inspiration from IC1005 action on how to organize WG sessions ° make the most of the meeting (in between meetings few tasks can be carried out) ° exclude laptop use during the meeting ° prepare a set of about 6 topics for discussion ° make small groups of 6 people maximum with one leader per group ° summarize results of discussion in front of the whole group - Mike - plans for the WG3 work session: ° dedicate at least a part of the meeting to the on-going survey on hybrid methods - Victoria - plans for the WG4 work session: ° discuss the current efforts towards a Wiki for registering the information about MWE types in various (currently 12) treebanks (a call will be sent out soon) ° compare the results for the various treebanks, as described on the Wiki - Manfred - plans for the WG1 work session: ° WG1 plenary session: - discussing templates for the MWEs in some languages - discussion the results of the on-line survey on MWE resources - defining topics of interest for WG1 subgroups ° WG1 parallel subgroup sessions - dedicated to the previously defined topics, e.g. - at least 2 rooms needed for this slot - MWE encoding standards, e.g. LMF - linguistic descriptions of particular types of MWEs - Jakub - plans for the WG2 work session: ° Sessions in subgroups around questions sent out before the meeting (as proposed in the IC1005 action) ° Plenary summary of the discussion results - Veronika - plans for the ESR meeting: ° self-presentations of the candidates to the role of the ESR representative substitute (a good Internet connection needed for those presenting by Skype) ° vote ° short discussion of ESR-related issues - plans for the plenary closing session (Tuesday 4-5 p.m.) ° 10-minute summary for each WG ° general issues - other issues: ° laptop use at meetings Victoria: the idea about excluding laptop use at meetings is wonderful Agata: such a requirement might be too strong (some people take notes on their laptops) we might mention the problem at the plenary meeting and prompt for a less intensive laptop use ° the room for WG4 was too big in Athens - try to choose smaller rooms for the WG sessions in Haifa 3. STSM validation - application by Eric Wehrli to Brazil - approved - application by Meghdad Farahmand to Sweden - approved conditionally (an invitation letter from the hosting institution is missing) - previously approved application by Piotr Sikora canceled - if Piotr wishes to use it another time he should re-apply 4. Contents of the training school (January 2015, Prague) - Dan Flickinger (HPSG and MWEs) - Joakim Nivre (dependency parsing and MWEs) - one person from Prague (treebanking and MWEs) - at least one trainer still needed for the WG1-related content - Agata and Manfred will discuss these issues together 5. Dates of the 4th general meeting in Malta - proposal from Mike 26-27 march 2015 28 march 2015 (excursion) 6. Consolidating mailing lists - progress report - the consolidation decided in Athens has been performed by Adam - WG leaders are responsible for adding people to the working group mailing lists - problem - the email address of a validated WG member is not visible for the WG leader - proposal from Jakub: each time a person is validated an email will have to be sent about the necessity of adding a person to the WG mailing list - a manual consolidation between the WG members list and the WG mailing lists might be necessary - the WG leaders have the necessary data 7. Dissemination paper for the action (at a big conference in Europe in 2015; probably in the 3rd budget year) - Mike finds it important to have such a paper, to let people easily refer to the action; Adam agrees - All vote for having such a paper possibly in 2015 - Agata will take the initiative to launch a work on such a paper - Conferences: LREC is ideal but it has just passed; others? - An NLP conference would be an ideal venue but similar papers, more linguistically oriented, can also be sent to other conferences (Manfred: e.g. Europhras conference) 8. Monograph/white paper/set of overview papers/editorial paper This initiative is important for all and will be discussed at the SC meeting in Haifa 9. Study of logo proposals - some opinions Doug Arnold - nice idea but it's not a logo and it's only in English Sulger N°1 - good design but the contrast is to be enhanced Krilavicius n°1 - some like it some don't - everyone will send a list of preferred logos with scores from 1 to 5 (5 is the best) + proposals of enhancements (if any) 10. Partly undiscussed issue: - WG progress report 11. Next SC meeting Haifa, 9/09/2014 5-6:30 p.m. ========== TO DO: All: - send a list of the preferred logo proposals with scores 1-5 (5 is the best) + enhancement proposals (if any) by Wednesday 25 June Beata: - collect emails of the poster submitters - send out notifications to the authors of the selected posters All WG leaders: - send comments to some abstract authors (if needed) - see if any consolidation is needed between the WG members list and the WG mailing list Mike: - read WG3 posters + paper by Jakub + the one on Lithuanian (by Monday) Agata: + ask Beata to send out notifications and get a list with the email addresses from the submitters to send to the WG leaders - announce the dates for the 4th meeting in Malta - write instructions for the WG leaders about the procedures related to the WG and mailing membership (e.g. what happens if someone applied to more than one group etc.) - check the WG4 mailing list with Victoria - put the discussion on a monograph/overview papers/white paper/editorial paper on the SC meeting in Haifa - launch writing a paper on the action for a conference - schedule (for the plenary meeting) prompting a less intensive laptop use during meetings - make sure about beamers in the WG session rooms in Haifa - check the internet connexion + beamer for the ESR meeting in Haifa - send out a call for Haifa participation more broadly - submit the SC minutes to the website - publish the list of the selected posters Agata+Manfred: - discuss WG1-related content of the training school - discuss the hands-on workshop Agata+Mike: - go on with the discussions on the Malta budget Jakub: - send automatically an email to the WG leader about the necessity of adding a validated person to the WG mailing list Cvetana: - ask Meghdad Farahmand to send an invitation letter from the STSM hosting institution