Minutes from the PARSEME SC meeting

Frankfurt, 9 September 2014

Cvetana (present only at the beginning, point 1), Gyri, Petya (Victoria's substitute), Mike, Manfred, Veronika, Yannick, Adam, Agata

Minuted by Agata Savary

1. Pending STSM applications 
- Preliminary STSM budget for year 2: 20,516 euro 
- 4 approved applications (1 finished, 1 canceled, 1 running, 1 for 2015) - total: 7500 euro
- new applications: 6 submissions (4 complete and 2 preliminary)
	* Veronika Vincze (Szeged, Hungary -> Stanford, USA) - 74 days, 2500 euro requested (27 euro/day)
	** Katarina Tzortzi and Alexandra Fiotaki (Athens, Greece -> Warsaw, Poland) - 14 days each at the same period, 1800 euro each requested (107 euro/day)
	* Noam Ordan (Saarbrücken, Germany -> Haifa, Israel) - 22 days, 900 euro (23 euro/day)
	* Carla Parra (Bergen, Norway -> Zurich, Switzerland) - 14 days, 2500 euro requested (150 euro/day)
	* Matthieu Constant (Prais, France -> Birmingham, UK) - 5 days, 1100 euro requested (140 euro/day)
  Total requested: 10,600 euro
- If we validate all 6 applications, 88 % of the yearly budget will be spent (18,100 euro out of 20,516 euro). 
- At the previous SC meetings we decided to leave some money for the end of the grant period. 
- Proposed funding:
	* Noam Ordan - 900 euro approved
	* Veronika Vincze - 2500 euro approved
	* Katarina Tzortzi and Alexandra Fiotaki - 1070 euro * 2 approved; this lowered proposal is based on the travel cost estimation of 300 euro and the allowance estimation at 55 euro/day
	* Carla Parra - 1420 euro approved; this lowered proposal is based on the travel cost estimation of 300 euro and the allowance estimation at 80 euro/day
	* Matthieu Constant - 700 euro approved; this lowered proposal is based on the travel cost estimation of 300 euro and the allowance estimation at 80 euro/day
  Total approved: 7660 euro
- STSM budget left for the rest of year 2: 5356 euro (26% of the yearly budget).
 
2. Short feedback from the Frankfurt meeting
- Manfred: the networking works fine, we now know who is doing what
- 2 days are fine
- the general structure runs fine but Manfred is still unhappy that the WG sessions are too short (the proposed WG1 hands-on workshop should help - see 4 below)
- Adam would expect more scientific discussions and less administration and organization work

3. General structure of the 4th meeting in Malta:
- general structure - like in Frankfurt, with enhanced poster modalities: less posters (20), poster contents more connected to WG running topics, more selectivity
- important dates:
	* call for posters: September (fit to the aims of the WGs)
	* submission deadline: 19 December 2014
	* extended deadline: 5 January 2015 
	* SC meeting with poster validation: Wednesday 14 January, 14:00-16:00
	* notifications to authors: 16 January 2015

4. Towards a hands-on workshop on MWE encoding (Manfred):
- 1,5 day before the general meeting in Iasi (September 2015)
- small group: 15 people
- using LMF to encode data from different languages, moving to more problematic cases
- discussing LMF drawbacks
- invited expert on LMF

5. Co-organizing a Shared Task at CoNLL 2015 (Veronika)
- Shared Task proposal from the University of Szeged: "Automatic detection of verbal multiword expressions" - to be submitted next week
- moral support from the action - via a support letter by Agata
- financial support - maybe later if the Shared Task can be co-located e.g. with a MWE workshop (on PARSEME schedule for year 3)

6. Towards a workshop proposal on grammar engineering workshop (Yannick)
- the workshop proposal on grammar engineering will probably be submitted for 2015
- one of the topics would probably concern MWEs and their representation in lexicons 
- a financial support from PARSEME would not be possible (the event will probably take place outside Europe) but moral support is welcome (encouraging MWE-related papers to the workshop, inviting PARSEME members to the PC, etc.)

7. Update on intentions to host other general meetings:
- March 2016 - Slovakia (training school or general meeting)
- 26-27 September 2016 - Dubrovnik, Croatia
- March or September 2016 - Macedonia
- March 2017 - Blois (last meeting)
- Adam: maybe a Western Europe country should be solicited (Portugal?)

8. Next SC meeting
- Wednesday 14 January, 14:00-16:00
- Flash Meeting (with recording) - Mike

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TO DO:

Agata:
- announce the dates for the 4th meeting in Malta
- write a support letter for the Shared Task
- put on the next SC agenda: STSM reimbursement rates per country, designing the STSM policy
- next call for posters (end September): contents more connected to WGs; more selectivity; nicely justify these new modalities
- propose rules for selecting the training school trainees and for their reimbursement
- ask Iasi people to take the WG1 hands-on workshop into account
- write instructions for the WG leaders about the procedures related to the WG and mailing membership (e.g. what happens if someone applied to more than one group etc.)
- check the WG4 mailing list with Victoria
- first version of the budget for January (including the WG1 workshop)

Cvetana:
- inform the STSM applicants about the approved funding
- communicate on more realistic and lower-cost STSM budget estimations (because of the increased demand)

All WG leaders/vice-leaders:
- Update the website with short descriptions of current WG tasks (topics and summaries of the WG subgroups in Frankfurt; links to surveys etc.)

Mike:
- set up a Flash Meeting (with recording) for Wednesday, 14 January, 14:00-16:00

Adam and Agata:
- first steps towards a monograph/overview papers/white paper/editorial paper (e.g. at RANLP?)

Adam:
+ remove Roel van Den Berg from PARSEME mailing list (the role of DC rapporteurs disappears)