PARSEME SC meeting

per video-conference 

25 June 2015
2 p.m. - 4 p.m. (Paris time) 

Participants: Cvetana, Jakub, Manfred, Veronika, Victoria, Agata

Absent: Adam, Manfred, Mike (last 15 minutes), Miriam, Yannick (replaced by Jakub)

1. Poster selection for Iasi (general meeting)
- Adam and Agata proposed to accept 17 papers based on the reviews and scores; 
- there were potential formal obstacles concerning 3 papers and the SC was asked to express their views
	* paper 7 - one of the reviewers states that the contents has already been presented at the WME workshop in Gothenburg; since this was not a PARSEME meeting (but an event co-organised by PARSEME) and the quality of the submission is fine, we decide to admit the paper
	* paper 23 - some parts of the result table are missing (they are marked as "to be completed"); because other admitted posters don't always present numerical results, we don't reject this poster on this ground; it is accepted
	* paper 26 - the summary is 3 pages long instead of 2; we propose to reject this abstract for the formal reason
- we all agree that the poster selection based on PC reviews is much better than the previous procedure; it is more serious and transparent; it brings more involvement from the action members; decision making is made easier; we intend to keep these modalities for the following meetings
- we evoked the unbalanced attribution of posters to WGs; Victoria proposes specifying it as a requirement that we expect WG1 posters to be also relevant to other WGs; we should encourage people to examine the connections of their work with WGs other than "per default"; we might discuss this issue in Iasi

2. Program for the Iasi general meeting
- validated by the SC
- rooms needed for the WG sessions: WG1 - 1 room, WG2 - one room, WG3 - one room, WG4 - one or two rooms
- update on the invited speaker to Iasi, Mike Dillinger: he was sent SOA references to adapt his presentation to our understanding of MWEs; he should send a summary of his talk before the holidays

3. Contributors to the WG2 sessions to be invited to Iasi (general meeting)
- WG2 sessions will feature hands-on tutorials on 
	* XMG, a platform for creating meta-grammars, by Simon Petitjean and Timm Lichte 
	* a follow-up on the mwetoolkit, by Carlos Ramisch and/or Sylvio Cordeiro
- two of these presenters will be funded as poster presenters anyway
- one or two will need to be funded extra - the SC agrees to this funding

4. Methodology for the WG sessions in Iasi
- WG2: two tutorials + a short discussion on the book on representing challenging MWEs in grammars (one chapter per a challenging MWE example)
- WG1: 
	* session 1 - report on the hands-on workshop in Iasi, 
	* session 2: presentations on classifications of MWEs for English and their adaptability to other languages (3-4 people from WG1) + discussion 
- WG4: folow-up of the Valletta sessions (revisions of the treebank table, and the book plans, should be started before the meeting)
- WG3: follow-up on SOA reports, bringing the 3 parts together

5. Update on the WG1 workshop in Iasi
- schedule ready, reading material sent out, feedback from Jan Odijk expected

6. STSM requests
- all three applications are validated
- Jelena Mitrovic should complete her application with details on the expected outcome of her STSM
- this should also become a general requirement for future STSM applications (to be published on the website)

7. Update on the dissemination paper for LTC 2015
- the draft, job split and section sizes are available at: https://docs.google.com/document/d/1A_iGqxUb8_gr3rf5YL1DS2BmohnG3hSY4gxQPPXB03E/edit
- some parts have already been completed
- all contributors should fill in their (short) parts until 20 August; Adam will then deal with unifying the vocabulary and proof-reading

8. WG progress report
- WG4 - not much activity since Valletta, to be updated soon
- WG1 - resource survey shared with ENeL: progress in event planning (including Struga); restructuring the MWE template on the Wiki done; contributions for the edited volume expected for August (to be sent to external reviewers)
- WG2: some progress on the book (contacts with the publisher to be completed before Iasi)

9. Next meeting: Iasi, 23 September 2015 (first day, 17:00-18:30)

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TODO:

All:
- fill in the dissemination paper section until 20 August

Adam:
- send out notifications to poster authors, remind them about marking the relevant WGs in their abstracts/posters

Cvetana:
- inform the STSM applicants 
- inform new applicants (on the website and per email) that the workplan should include a short section about the expected outcomes

Agata:
- publish these minutes
- publish the list of accepted posters (and the selection rate: 70%)
- publish the Iasi program
- inform Corina about the rooms needed for the WG sessions